Change Management Explained

Change management is a systematic approach to managing all changes made to a product or system. The aim is to make sure that no unnecessary changes are made, all adjustments are documented, companies are usually not unnecessarily disrupted and resources are used efficiently. Within info technology (IT), change management is a component of change management.

The change control process is often carried out as a sequence of steps proceeding from the submission of a change request. Typical IT change requests embody the addition of features to software applications, the set up of patches and upgrades to network equipment or systems.

What's the process of change management?
Here is an example of a six-step process for a software change request:

Documenting the change request. The shopper's change request or proposal is categorized and recorded alongside with casual assessments of the importance of that change and the difficulty of implementing it.
Formal assessment. This step evaluates the justification for the change and the risks and benefits of making or not making the change. If the change request is accepted, a development crew will be assigned. If the change request is rejected, that's documented and communicated to the client.
Planning. The staff chargeable for the change creates an in depth plan for its design and implementation, as well as for rolling back the change should it be deemed unsuccessful.
Designing and testing. The crew designs the program for the software change and tests it. If the change is deemed successful, the workforce requests approval and an implementation date.
Implementation and review. The crew implements the program and stakeholders overview the change.
Final assessment. If the client is satisfied with the implementation of the change, the change request is closed. If the shopper will not be happy, the project is reassessed and steps may be repeated.

Change control is an important part of project administration in IT and non-IT areas -- including manufacturing and prescription drugs -- and could be a formal or casual process. Project managers examine change requests to determine their potential impact on the project or system as a whole. Efficient change control processes are critical for incorporating mandatory adjustments, while guaranteeing they do not disrupt other project activities or delay progress. Every potential change must be evaluated in relation to its potential effect on the next:

scope of the project;
schedule of progress and milestones;
costs of additional labor and other resource requirements;
quality of the finished project, as excessive quantities of work can lead to rushed work, resulting in a higher likelihood of defects;
human resources, as change requests may require additional labor or specialised skills;
risk, as even minor modifications can have a domino effect on the project leading to potential logistical, monetary or security risks;
procurement of supplies, labor, skills and different mandatory project resources; and
stakeholders -- including project managers, executives, company owners, staff members or traders -- who might voice their support or push back on a project.

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